Job Description:

*PLEASE NOTE: To apply, download our application from https://www.rswregionaljail.com/employment/application-for-employment.html

GENERAL DEFINITIONS AND CONDITIONS OF WORKGENERAL DEFINITIONS AND CONDITIONS OF WORK

Performs a variety of accounting tasks including but not limited to processing accounts payable, purchasing, as well as preparing and processing payroll.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

 Process payments and documents such as invoices, employee reimbursements;

 Maintain vendor records and perform annual 1099 reporting;

 Obtain purchased items by forwarding approved orders from purchase requisitions to vendors;

 Monitor orders and verify receipt of items by comparing items received to items ordered;

 Resolve shipment errors with suppliers;

 Utilize eVA, Virginia’s eProcurement Marketplace, as a purchasing resource;

 Calculate rates paid for purchases and all price extensions;

 Verify items billed against items ordered and received and reconcile differences through follow-up with the vendor and;/or other employees;

 Enter, update, and/or retrieve accounting data from automated systems;

 Post financial data to appropriate accounts in an automated accounting system;

 Communicate potential problems/trends to the Finance Manager;

 Retro-active pay calculations;

 Process payroll;

 Review all timesheets;

 Prepare payroll tax payments;

 Maintain payroll reporting records;

 Calculate and process all payroll garnishments;

 Advise supervisor of necessary payroll adjustments;

 Stay abreast with payroll-related federal and state law and regulation changes;

 Enter all invoices into the accounting system for payment processing via both check and ACH;

 Forward all checks to Finance Manager for review prior to signature;

 Maintain inventory of office supplies, employee uniform stock;

 Assist with budget and audit preparation as assigned;

 Act as back-up to the Inmate Accounts Clerk;

 Keep information accessible by sorting and filing documents;

 Perform all duties in accordance with RSW Policy and Procedures, Virginia Department of Corrections standards, PREA standards and all regulations as directed;

 Perform all duties in compliance with all Federal, State, and Local laws;

 Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIESKNOWLEDGE, SKILLS, AND ABILITIES

Ability to reconcile expenditures, and compile reports, compare data from a variety of sources for accuracy and completeness, detect errors, understand and apply current accounting guidelines, system updates and revisions, and policy changes and the ability to follow, apply, interpret, and explain instructions and/or guidelines.Knowledge of accounting and bookkeeping terminology and practices, automated accounting systems, spreadsheets and database software, general record keeping and filing systems and knowledge of basic mathematics.

EDUCATION AND EXPERIENCEEDUCATION AND EXPERIENCE

Requires any combination of education and experience equivalent to a High School Diploma and six years job related experience. Experience in local government finance or purchasing is preferred but not required.

PHYSICAL REQUIREMENTS

This is sedentary work requiring the exertions of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally; work requires reaching, typingand repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work the worker is not subject to adverse environmental conditions.

This is a class description and not an individualized job specification. The class description defines the general character and scope of duties, responsibilities, and requirements of all positions in one job classification, but is not all inclusive or totally restrictive. Reasonably related duties and responsibilities may be assigned as necessary at the discretion of management. Employees will be immediately notified of any changes.

Reasonable accommodations will be made to enable qualified individuals with a disability to perform the essential functions.