Job Description:

GENERAL DEFINITION AND CONDITIONS OF WORK:

The Human Resources and Benefits Specialist originates and leads Human Resources policy and procedure guidance to the RSW Regional Jail providing practices and objectives that will ensure an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Assist in providing Human Resources and Benefits policy and procedural guidance to all RSW Regional Jail employees to include but not limited to:

• Administers various employee benefit programs, such as group insurance, life, medical and dental, accident and disability, insurance, pensions, investments, and savings; and health maintenance organizations.
• Coordinates human resources procedures to initiate benefits such as profit sharing, disability insurance, medical and life insurance.
• Provide benefit orientations, enrollments, claims processing and self-billings of insurance. Process and maintain all status reports and pay changes, both on computer and paper system. Done timely and accurately including the COBRA program.
• Prepare and maintain employee files, assuring accuracy, compliance and confidentially. i.e.: unemployment claims, verifications, I9 status and State regulations.
• Update and maintain employee files regarding the tracking of raises and assist Payroll Coordinator with benefit deductions or additions in company payroll system.
• Handle and coordinate all employee incentive programs.
• Assist Payroll Coordinator in the preparation of payroll, entering hours, deductions, rate changes, transfers etc.
• Prepare and maintain bi-weekly employee listings, new hire, and absentee reports. Maintain and update company organizational charts, phone directory and other requested reports as needed.
• Assist employees in filing health, dental, life, and all other related and deferred benefit claims.
• Implement new benefit programs; arranges and conducts employee information presentations and enrollments.
• Verify the calculation of the monthly premium statements for all group insurance policies and maintains statistical data relative to premiums, claims, and costs. Resolve administrative problems with the carrier representatives. .
• Assist Human Resources Manager in obtaining statistics and information in renewal process of any Health, Life and Retirement plans that benefit the company.
• Prepare and setup meetings designed to help employees obtain information and understand company benefits and other related incentive programs.
• Perform all duties in accordance with RSW Policy and Procedures, Virginia Department of Corrections standards, PREA standards and all regulations as directed;
• Perform all duties in compliance with all Federal, State, and Local Laws.
• Other duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge and experience in Human Resources and Benefits functions; thorough knowledge of the theory, principles, practices and techniques of municipal agencies;  thorough knowledge of state, federal and local guidelines and the ability to maintain effective working relationships with fellow employees and supervisors.Effective communication skills, oral & written. Experience in Word, Excel, Payroll and other applicable database programs helpful. Knowledge of Company policies/procedures & benefit package or the ability & willingness to learn. Strong organizational skills. Effectively communicate with people in potentially stressful situations. Ability to consistently meet daily, weekly and monthly deadlines. 

EDUCATION AND EXPERIENCE:

Requires a bachelor’s degree in related field with 2 years of work experience or 4 years of experience directly related to Human Resources and Benefits.

PHYSICAL REQUIREMENTS:

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires reaching, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word’ hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, and determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.

This is a class description and not an individualized job specification.  The class description defines the general character and scope of duties, responsibilities, and requirements of all positions in one job classification, but is not all inclusive or totally restrictive.  Reasonably related duties and responsibilities may be assigned as necessary at the discretion of management.  Employees will be immediately notified of any changes.Reasonable accommodations will be made to enable qualified individuals with a disability to perform the essential functions.